Link to PDF Form. Fill it out and scan it and send it back to us or drop off at our studio by calling 250-802-9558.
Spaces are assigned on a first-come, first-served basis.
RULES & REGULATIONS
ALL PARTICIPANTS, OCCUPANTS OF SPACES AND GUESTS ARE SUBJECT TO THE FOLLOWING RULES AND REGULATIONS.
COMPLIANCE & ENFORCEMENT
VITV reserves the absolute right to regulate conduct, restrict any and all activities, and restrict the possession of any and all items, at its sole discretion. VITV reserves the absolute right to remove any and all persons from Wheel–O–Rama for failure to abide by any and all rules and regulations specifically set forth herein, or, instructions issued from time to time by VITV, its employees, and/or designated agents.
DAMAGE, LOSS BY FIRE, THEFT OR OTHER CAUSE
VITV assumes no responsibility for any damage or loss by fire, theft or any other cause whatsoever. Vendors and spectators use the facilities at their own risk and agree to indemnify and save harmless VITV, its agents and employees from any loss or liability including but not limited to costs of defense, arising from participation at events conducted by VITV and/or held at Wheel-O-Rama. Vendors will indemnify and save harmless VITV for any such loss or liability arising from conduct of any vendor toward another vendor or the public.
Space refunds for cancellations will not be issued less than 30 days prior to the beginning of the event.
RIGHT TO REJECT APPLICATION FOR SPACE RENTAL OR RENEWAL
VITV reserves the right to reject application for space rental or renewal on the basis of unsatisfactory previous conduct, merchandise that does not fit within the scope of the event, or upon any other basis made in the sole determination and at the sole discretion of VITV. VITV also reserves the right to remove individuals who exhibit unsatisfactory behavior during an event.
All event participants are responsible for all of their own property, i.e., vehicles, parts, merchandise, etc.
SET-UP AND TEAR-DOWN
Official set-up day is Sunday at 5:30am July 16, 2017.
All vendors are required to remain on grounds until 3 p.m. Sunday of event. Failure to do so may result in loss of renewal rights at the sole discretion of VITV. Tear down must be concluded by 6 p.m. July 16, 2017 (unless preauthorized). No equipment of any kind may be stored on site after event.
Vendors will be allowed to use bicycles, two-wheeled scooters, golf carts, ATVs, motorcycles, mini-bikes or other forms of personal transportation on-grounds between set up and tear down.
Vehicular traffic is strictly prohibited on show days between 9 a.m. and 2 p.m. If you must enter or leave the grounds between those times, find a volunteer to guide you out through the crowds, Vehicular traffic is discouraged.
Failure to comply with above guidelines may result in expulsion from the premises or the forfeiture of vendor space.
Vendors will be charged for removal of trash that is not properly bagged.
Any vehicle found illegally parked may be towed at owner’s expense; no paging will be done. Repeated misuse of vehicle sticker will result in loss of renewal rights.
These rules and regulations may be modified by VITV at any time subject to the sole discretion of VITV.
EVENT LOCATION: Beban Park Fairgrounds
2300 Bowen Road Nanaimo BC
250-802-9558 • 1-877-8880125 • email@example.com